WMBA 6620 Week 3 Project Scope Statement Example

Scope Statement for Line 2: Seven Deliverables a Sponsor Could Receive, Each With an Acceptance Test Instead of an Adjective, Plus the Exclusions, Constraints and Assumptions That Fence Them In

Student Name

Walden University

WMBA 6620: Practices in Project Management

Instructor Name

Month Day, Year

Scope Statement for Line 2: Seven Deliverables a Sponsor Could Receive, Each With an Acceptance Test Instead of an Adjective, Plus the Exclusions, Constraints and Assumptions That Fence Them In

Product Description

Line 2 is a second automated sandwich bread line for Harvest Lane Bakery, the composite Green Bay wholesaler used throughout this course. It will take mixed dough through dividing, proofing, baking, cooling, slicing and bagging, producing 24-ounce sandwich loaves from the bakery's existing white and wheat recipes. When finished, it will run in the renovated north bay of the current plant, staffed by its own crews, and will meet the bakery's food safety plan and its customers' audit standards.

This statement turns the charter's purpose into deliverables that can be received and accepted. Dumont et al. (1997) found that projects with better-defined scope before detailed design tended to perform better on cost and schedule, which is why each deliverable below carries a test that someone other than the project manager can apply.

Deliverables and Acceptance Criteria

1. Renovated north bay. Acceptance: the bay passes the city building inspection; floors, walls and ceilings meet the bakery's sanitary design standard, confirmed by the food safety manager's walk-through checklist with no open items; floor drains carry a full washdown flow without pooling.

2. Utility service upgrades. Acceptance: the gas utility certifies the new service line at the oven's rated demand; the electrical contractor's test report shows the new 2,000-amp service and distribution panels energized and inspected; compressed air at the line's drops holds the vendor's specified pressure at full draw.

3. Installed production equipment, from mixer to slicer-bagger. Acceptance: each machine passes the vendor's installation qualification checklist, signed by the vendor's field engineer and the bakery's maintenance supervisor; all guarding and emergency stops pass a safety inspection with no deficiencies.

4. Commissioned line. Acceptance: the line runs eight consecutive hours at 4,000 loaves an hour or more with scrap below 3 percent, on two separate days, using production dough.

5. Validated food safety controls. Acceptance: the food safety manager signs off on validation of the oven's bake step, showing every loaf in a twelve-loaf sample reaching the internal temperature set in the bakery's food safety plan; metal detection rejects all three standard test pieces in ten consecutive trials; the updated food safety plan is approved.

6. Trained workforce. Acceptance: 24 operators and two maintenance technicians pass a written test with a score of 80 percent or more and a supervised practical sign-off on every station they will run; training records are filed.

7. Handover package. Acceptance: the plant manager receives and signs for operating procedures, sanitation procedures, spare parts list, preventive maintenance schedule and vendor warranties, with no open items on the handover checklist.

Exclusions

The project does not include: new recipes or package sizes; any change to Line 1; a new loading dock or warehouse space, since Line 2's output will use the existing dock; changes to the distribution fleet; enterprise system changes beyond adding item and line codes; or hiring beyond the 26 positions listed. Requests in these areas will be treated as new projects or through change control.

Constraints

The total budget is $7.4 million, including $600,000 of contingency held by the sponsor. Line 1 must keep running throughout, so construction noise, dust and utility shutdowns in the north bay are limited to the Sunday shutdown window. The bakery's union agreement requires 60 days' notice before new shift patterns begin. The first customer audit of Line 2 must occur before the line ships any private-label product.

Assumptions

The oven vendor's quoted lead time of 34 weeks holds. The gas utility completes its service upgrade by September 30, 2027. The local labor market allows hiring 24 operators by November 2027. Existing recipes perform on the new equipment with only minor adjustments to proof and bake times. Should one of these assumptions prove false, it goes onto the risk register at the next weekly review.

How the Statement Will Be Used

Each acceptance test in this statement becomes a row in the quality plan, with an owner and a date, and each exclusion becomes the first test applied to any change request. When someone asks whether a new item is part of Line 2, the answer will come from this document rather than from memory or from whoever asks most persistently.

Approval

Fageha and Aibinu (2013) found that involving stakeholders in scope definition improves project outcomes, and this statement was reviewed with the plant manager, the food safety manager and the maintenance supervisor before submission. It becomes the scope baseline when signed by the sponsor, and any later change follows the project's change control procedure (Project Management Institute, 2021).

References

Dumont, P. R., Gibson, G. E., & Fish, J. R. (1997). Scope management using project definition rating index. Journal of Management in Engineering, 13(5), 54-60. https://doi.org/10.1061/(ASCE)0742-597X(1997)13:5(54)

Fageha, M. K., & Aibinu, A. A. (2013). Managing project scope definition to improve stakeholders' participation and enhance project outcome. Procedia: Social and Behavioral Sciences, 74, 154-164. https://doi.org/10.1016/j.sbspro.2013.03.038

Project Management Institute. (2021). A guide to the project management body of knowledge (PMBOK guide) (7th ed.).